TERMS & CONDITIONS

TERMS & CONDITIONS

Definitions. “Agreement” means all terms and conditions in the rental record (“Rental Record”) and any additional documents you sign or we provide at the time of rental, electronically or otherwise. “Renter”  means each person signing this Agreement, each Authorized Driver, and every person or organization to whom charges are billed by us at its or the Renter’s direction. “We,” “our” or “us” means [Economic Car  Rental/doing business as TCI Best Car Rental]. “Authorized Driver” means (a) the Renter; (b) any additional driver listed by us on this Agreement; and (c) any other person defined as an “authorized driver” under applicable law. Each Authorized Driver must have a valid operator’s license and be at least age [99]  (unless otherwise specified in [applicable law]). “Vehicle” means the automobile or truck identified in this Agreement and any vehicle we substitute for it and all its tires, tools, accessories, equipment, keys, and documents provided inside the vehicle at the time of rental.”Physical Damage” means damage to, or loss of, the Vehicle resulting from (but not limited to) collision, theft, vandalism, acts of nature, riots or other civil disturbances, hail, flood, fire or any other loss not caused by collision. “Loss of Use” means the loss of our ability to use the Vehicle for our purposes because of Vehicle damage or loss, including,  without limitation, use for rent, display for rent and/or sale, opportunity to upgrade or sell, or transportation of employees. “Diminution of Value” means the difference between the fair market value of the Vehicle before damage or loss and its value after repairs as calculated by a third-party estimate obtained by us or on our behalf. “Charges” means the fees and charges that are incurred under this  Agreement. “Vehicle License Fee, “Vehicle Licensing,” “Vehicle License Prop Tax, “Vehicle License Cost  Recovery Fee,” or “Motor Vehicle Tax” means a vehicle license cost recovery fee based on our estimated average per day per vehicle portion of our total annual vehicle licensing, titling, and registration costs or as otherwise defined under applicable law.

1. Rental; Indemnity; Personal Property; Warranties. Only Authorized Drivers may use the Vehicle.  Authorized Drivers include only those individuals named in the Rental Agreement or permitted by state law. We may repossess the Vehicle at your expense without notice to you if the Vehicle is abandoned or used in violation of law or of this Agreement. You agree to indemnify us, defend us, and hold us harmless from all judgments, claims, liability, costs, and attorney fees we incur resulting from, or arising out of,  this rental and your use of the Vehicle or Optional Equipment (as defined below). You release us, our agents, and our employees from all claims for loss of or damage to your personal property or that of another person that we received, handled, stored, or that was left or carried in or on the Vehicle or in any service vehicle or in our offices, whether or not the loss or damage was caused by our negligence or  was otherwise our responsibility. We make no warranties, express, implied or apparent, regarding the  Vehicle, no warranty of merchantability, and no warranty that the Vehicle is fit for a particular purpose.  In no event shall we be liable to you for any indirect, special, or consequential damages related directly or indirectly to any alleged breach by us of this Agreement.
2. Condition and return of Vehicle. The rental of this vehicle constitutes a “bailment,” meaning that the use of the Vehicle is for Renter’s own benefit. The Vehicle must be returned to our rental office or other location we specify on the date and time noted in this Agreement and in the same condition received,  except for ordinary wear. Our determination of the condition of the Vehicle is subject to a final inspection for damage(s) that may occur in our facilities after drop off, whether or not the vehicle is checked in by an employee, and whether or not such damage(s) are immediately recognizable or hidden.

This also means that if the Vehicle is returned after closing hours, Renter’s responsibility for damages under this agreement continues until the final inspection even if the damage occurred after the vehicle was returned. To extend the rental, Renter must contact our rental office before the due-in date listed in this Agreement. All Charges may continue to accrue until the return location opens for business. Service to the Vehicle or replacement of parts or accessories during the rental must have our prior approval.  Renter must check and maintain all fluid levels, and return the Vehicle with at least the same amount of fuel as when rented.

3. Responsibility for Damage or Loss. Regardless of fault, you are responsible for all damage to, loss of,  or theft of the Vehicle during the rental period resulting from any cause. Subject to the law in the  jurisdiction where the Vehicle was rented, your responsibility will include: (a) physical damage caused by  collisions, weather, vandalism, road conditions, acts of nature, and any other cause resulting in physical  damage to the Vehicle: (b) if we determine that the Vehicle is a total loss, the full fair retail market value  of the Vehicle, less salvage; (c) if we determine that the Vehicle is repairable: (A) the difference between  the value of the Vehicle immediately before the damage and the value immediately after the damage; or  (B) the reasonable estimated retail value or actual cost of repair plus Diminution of Value, meaning the  difference between the fair market value of the Vehicle before damage or loss and its value after repairs  as calculated by a third- party estimate obtained by us or on our behalf; (d) Loss of Use, which shall be  measured by multiplying the daily rental rate noted on this Agreement either by the actual or estimated  number of days from the date the Vehicle is damaged until it is replaced or repaired, which you agree  represents a reasonable estimate of Loss of Use damages and not a penalty. Loss of Use shall be payable regardless of fleet utilization, whether we had other vehicles in our fleet to rent, the Vehicle would not have been used but for the damage, and regardless of whether we suffered lost profits as a result of the damage; (e) an administrative fee, calculated based on the damage, which you agree is reasonable.
4. Prohibited Uses. The following uses of the Vehicle are prohibited and constitute material breaches of this Agreement. The Vehicle shall not be used: (a) by anyone who is not an Authorized Driver, or by  anyone whose driving license is suspended in any jurisdiction; (b) by anyone under the influence of  drugs or alcohol; (c) by anyone who obtained the Vehicle or extended the rental by giving us false,  fraudulent or misleading information; (d) in furtherance of any illegal purpose or under any circumstance  that would constitute a felony or other violation of law (other than a minor traffic violation); (e) to carry  persons or property for hire; (f) to push or tow anything; (g) in any race, speed test or contest; (h) to  teach anyone to drive; (i) to carry dangerous or hazardous items or illegal materiel; (j) outside the United  States or Canada (unless that use is specifically authorized in this Agreement); (k) on unpaved roads; (I)  to transport more persons than the Vehicle has seat belts, or to carry persons outside the passenger  compartment; (m) to transport children without approved child safety seats as required by law; (n) when  the odometer has been tampered with or disconnected; (o) when it is reasonable for you to know that  further operation would damage the Vehicle; (p) with inadequately secured cargo; (q) where applicable,  by anyone who lacks experience operating a manual transmission; (r) in connection with a willful,  wanton or reckless act; or (s) by anyone who is sending or reading an electronic message, including text  (SMS) messages or emails, while operating the Vehicle. Smoking in the Vehicle is also prohibited. ANY  PROHIBITED USE OF THE VEHICLE VIOLATES THIS AGREEMENT AND SHALL INVALIDATE ANY COVERAGE

PRODUCT (WHERE PERMITTED BY LAW). For purposes of this Agreement, in addition to any appropriate local statutory definition, a “willful,” “wanton” or “reckless” act shall also include (but not be limited to):  (1) the use of unauthorized equipment on or in the Vehicle; and (2) aiding in the theft of the Vehicle or failing to safeguard the keys and the Vehicle is stolen or vandalized.

5. Insurance: If you purchase Insurance, namely (CDW) Collisions Damage Waiver, subject to the terms of this Agreement, we will waive our right to hold you financially responsible for all or a portion of physical damage to the Vehicle as noted on the Rental Record, including charges such as loss of use and administrative fees. However, there will be a deductible of $500.00 USD. This Insurance does not cover classes, such as windshields, windows, mirrors, etc..; tires are also not covered.
6. Responsibility to Others; Handling Accidents/Incidents. You are responsible for all injury, damage, or loss you cause to yourself and others (including any passengers). We are not responsible for injury or damage you cause to others and will provide no coverage for any such injury, damage or loss unless required by law, or unless you elect to purchase such coverage at the time of rental. You agree that it is your responsibility to know and understand what insurance coverage you have or elect to purchase for this rental. Your liability insurance coverage must provide at least the minimum limits of coverage required by the financial responsibility laws of the state where the loss occurs. If we are required to pay any amount to injured or damaged parties, we expressly reserve the right to subrogate against you for recovery of such payment(s). You must: (a) report all damage to us and all accidents to us and the police as soon as you discover them and are safe out of danger; (b) complete our incident report form; and (C)  provide us with a legible copy of any service of process, pleading, or notice of any kind related to an accident or other incident involving the Vehicle. Any failure by you to report all damage to us by completing an incident report, or to report all accidents (of any size) to us and to the police as soon as they occur, will be a material breach of this Agreement and may invalidate optional coverage products that you elect to purchase. The Vehicle may not be taken into Mexico under any circumstances.
7. Payment; Charges. You permit us to reserve or set aside against your payment card at the time of rental a reasonable amount in addition to the estimated total charges. We may use the reserve to pay all  Charges. We will authorize the release of any excess reserve or set aside upon the completion of your rental, and your payment card issuer’s rules will apply to your credit line or your account being credited for the excess and may not be immediately released by your card issuer. You will pay us at or before the  conclusion of this rental or upon demand of all Charges, including without limitation: (a) time charge as  shown on the Rental Record; (b) mileage charges, including charges for extra miles, based on the per mile rate specified on the Rental Record; (c) mileage charge based on our experience if the odometer is  altered; (d) optional product and service fees; (e) fuel and a refueling fee if you return the Vehicle with  less fuel than when rented; (f) applicable taxes, surcharges, airport facility fees, and airport concession  recovery fees; (f) expenses we incur locating and recovering the Vehicle if you fail to return it or if we  repossess it under the terms of this Agreement; (g) costs including pre- and post-judgment attorney fees  we incur collecting payment from you or otherwise enforcing or defending our rights under this  Agreement; (h) a reasonable cleaning fee if the Vehicle is returned substantially less clean than when  rented or with evidence of smoking in the Vehicle; (i) towing, storage charges, forfeitures, court costs, penalties, and all other costs we incur resulting from your use of the Vehicle; (j) a surcharge if you return  the Vehicle to a location other than the location where you rented the Vehicle or if you do not return it  on the date and time due, and you may be charged the standard rates for each day (or partial day) after  the due-in date noted on this Agreement; (k) replacement cost of lost or damaged parts and supplies  used in Features and (l) if applicable, a redemption fee if you present a reward certificate, coupon or  voucher associated with a loyalty program. All Charges are subject to a final audit. If errors are found,  you authorize us to correct the Charges with your payment card issuer.
8. Responsibility for Tolls, Traffic Violations, and Other Charges. Responsibility for Tolls, Traffic Violations,  and Other Charges. You are responsible for paying charging authorities directly all tolls (“Tolls”) and parking citations, photo enforcement fees, fines for toll evasion, and other fines, fees, and penalties  (each a “Violation”) assessed against you, us or the Vehicle during this rental. If we are notified by charging authorities that we may be responsible for payment of a Violation, you authorize us to release your rental and payment card information to charging authorities or other relevant parties for processing and billing purposes. If we pay a Toll or Violation, you authorize us to charge all such payments and administrative fees to the payment card you used to pay for this rental.
9. Personal Information; Communications. You agree that we may disclose personally identifiable information about you to applicable law enforcement agencies or to other third parties in connection with our enforcement of our rights under this Agreement. Questions regarding privacy should be directed to the location where you rented the Vehicle. You agree, in order for us to service or otherwise administer our account or to recover any amounts you may owe, that we or any assignee or collection agency of our choosing, may contact you by telephone at any telephone number associated with your account, including wireless telephone numbers, which could result in additional charges to you. We, our assignee, or any collection agency of our choosing, may also contact you by sending text messages or emails, using any e-mail address you provide to use. Methods of contact may include using prerecorded/artificial voice messages and/or use of an automatic dialing device, as applicable.
10. Miscellaneous. No term of this Agreement can be waived or modified except by a writing that we have signed. This Agreement constitutes the entire agreement between you and us. All prior representations and agreements between you and us regarding this rental are void. A waiver by us of any breach of this Agreement is not a waiver of any additional breach or waiver of the performance of your obligations under this Agreement. Our acceptance of payment from you or our failure, refusal or neglect to exercise any of our rights under this Agreement does not constitute a waiver of any other provision of this Agreement. You waive all recourse against us for any criminal reports or prosecutions that we take against you that arise out of your breach of this Agreement. Unless prohibited by law, you release us from all liability for consequential, special or punitive damages in connection with this rental or the reservation of a vehicle. This Agreement will be governed by the substantive law of the jurisdiction where the rental commences, without giving effect to the choice of law rules thereof, and you irrevocably and unconditionally consent and submit to the nonexclusive jurisdiction of the courts located in that jurisdiction. If any provision of this Agreement is deemed void or unenforceable, the remaining provisions shall remain valid and enforceable. Cancellation and Change Policy

If you have already picked up your vehicle and wish to keep it longer, you must contact the location where you picked it up and ask for an extension of the rental.

If you have not picked up your vehicle, you can view, modify, or cancel your reservation by clicking here. When visiting this page, you must ensure all fields are filled out. The reservation will not be found if you fail to enter your confirmation number, first name, and last name. Don’t hesitate to contact us if you have entered all this information correctly and still cannot modify your reservation.

Will I be charged if I cancel my reservation?

There is absolutely a free cancellation policy if you cancel your reservation 3 days or more before your specified pick-up time, you will receive a full refund of the total amount.

Will I be charged if I don’t show up for my reservation?                                       

Going to the cancellation page or contacting us to cancel your booking before your specified pick-up time is highly advised. We will refund the full amount of the booking.

Will my rate change if I modify my reservation?

Possibly—rental rates can change daily, so changing the dates or number of days may change the daily rate

YOU AND WE EACH IRREVOCABLY WAIVE ALL  RIGHT TO TRIAL BY JURY IN ANY LEGAL PROCEEDING ARISING OUT OF OR RELATING TO THIS  AGREEMENT OR THE TRANSACTIONS CONTEMPLATED UNDER THIS AGREEMENT

I accept the Terms and Conditions applicable to this Rental Agreement without any exception or reservation.